Research Administration and Compliance

Pre-and Post-award Procedures

(Revised 01/29/13)

Pre-Award Procedures

All Pre-Award effort supporting ObGyn & RS takes place in the consolidated Research Management Services (RMS) Team J.

Many are familiar with Team J as some of the RSAs were previously with our department. Lani Pettersen, formerly the Research Administration Manager at the Center for Reproductive Sciences, is the manager of Team J.

RMS Manager	Lani Pettersen	502-1489
Research Services Coordinator CRS	Keith Jones	278-1865
Research Services Coordinator CRS, Gynecologic Oncology, MFM, REI, Uro-Gynecology	Christine Van Dyke	297-0560

SFGH Division Information

Please Note: Please Note: All SFGH division PIs must first consult with either Nina Del Marr (Beale Street Bixby PIs), Siobhan Hayes (non-Beale Street Bixby PIs) or Jane Meier (SFGH-based PIs) before contacting RMS.

SFGH Division	Jane Meier	206-3639
Bixby Center (non-Beale St.)	Siobhan Hayes	476-2634
Bixby Center (Beale St.)	Nina Del Marr	597-9314

Important Note: Deadline for approval of all external contracts, grants and clinical trials are 10 business days before due to sponsor. Budgets and narratives must be in final form at the time submitted to the Chair/CRS Director.

Research Management Services (RMS) supports the preparation and submission of all proposals and sponsor correspondence* for the following funding types:

All NIH award mechanisms (R, K, F, P, U, T)
Other federal agencies, including CDC, HRSA, DoD
State Contracts (RFP only, not sole source)
All non-profit grants and fellowships
International grants and fellowships
Federal contracts
CIRM awards

Post-Award Management and Administration

The Department has a set of procedures for the management and administration of post-award activities. These procedures guide post-award staff in the administration of extramural funding. These include:
Post Award Management: An Overview
Fund Set-up Procedure and Cost Sharing
Monthly Reconciliation Procedures
Budget Status Report Procedure
Budget Status Report Sample

Fund Close-Out Procedures:

Example A
Example B

Principal investigators can expect post-award staff to provide ongoing fund expense and revenue information for review and management as well as fund close-out activities for completed contracts, grants and clinical trials. The following individuals cover post-award activities:

Research Enterprise Director	Eric W. Ormsby	476-4428
Urogynecology, WHCRC	Michele Benjamin	476-6808
Gynecology, Gynecologic Oncology, REI	Margie Dere	502-8452
CRS	Maro Minasi	476-9047
MFM, PRHE	Axella Stern	476-2052
CRS, REI	James Wong	502-4040

SFGH Division

SFGH Division	Cecilia Zhao	206-5671
Bixby Center	Mary de la Roca John Rosin	514-3505 502-5646

The Department makes every effort to provide principal investigators with the tools to submit proposals and to provide information for investigators to manage their awards. Additional Pre-and Post-Award information can also be obtained from:

Research Administration (Department-based)	Eric W. Ormsby	476-2639
SFGH Division	Jane Meier	206-3639
Bixby Center of SFGH Division	Sarah Glass	502-4097

Clarification on New NIH Salary Cap
Additional guidance has been received from the National Institutes of Health (NIH) regarding the NIH Salary Cap Notice. The following matrix explains the implementation of the changes from Executive Level 1 to Executive Level 2.

View matrix here.

NIH has also provided rebudgeting examples and additional NIH guidance.