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Pre-award Process & Timeline

Faculty Responsibilities

Contracts & Grants
–New Investigator Quick Guide

Industry Contracts

Committee on Human Research

Research Administration and Compliance

Pre-and Post-award Procedures

Pre-Award Procedures

All Pre-Award effort supporting ObGyn & RS takes place in the consolidated Research Management Services (RMS) Team J.

Many are familiar with Team J as some of the RSAs were previously with our department. Lani Pettersen, formerly the Research Administration Manager at the Center for Reproductive Sciences, is the manager of Team J.

RMS Manager Lani Pettersen 502-1489
Research Services Coordinator
Keith Jones 278-1865
Research Services Coordinator
CRS, Gynecologic Oncology, MFM, REI, Uro-Gynecology
Christine Van Dyke 297-0560

SFGH Division Information

Please Note: Please Note: All SFGH division PIs must first consult with either Nina Del Marr (Beale Street Bixby PIs), Siobhan Hayes (non-Beale Street Bixby PIs) or Jane Meier (SFGH-based PIs) before contacting RMS.

SFGH Division Jane Meier 206-3639
Bixby Center (non-Beale St.)Siobhan Hayes 476-2634
Bixby Center (Beale St.) Nina Del Marr597-9314

Important Note: Deadline for approval of all external contracts, grants and clinical trials are 10 business days before due to sponsor. Budgets and narratives must be in final form at the time submitted to the Chair/CRS Director.

Research Management Services (RMS) supports the preparation and submission of all proposals and sponsor correspondence* for the following funding types:

* Sponsor correspondence includes:

Post-Award Management and Administration

The Department has a set of procedures for the management and administration of post-award activities. These procedures guide post-award staff in the administration of extramural funding. These include:
Post Award Management: An Overview
Fund Set-up Procedure and Cost Sharing
Monthly Reconciliation Procedures
Budget Status Report Procedure
Budget Status Report Sample

Fund Close-Out Procedures:

Example A
Example B

Principal investigators can expect post-award staff to provide ongoing fund expense and revenue information for review and management as well as fund close-out activities for completed contracts, grants and clinical trials.  The following individuals cover post-award activities:

Research Enterprise Director Eric W. Ormsby 476-4428
Urogynecology, WHCRC Michele Benjamin 476-6808
Gynecology, Gynecologic Oncology, REI Margie Dere 502-8452
CRSJames Wong, Jeffrey Liu476-9047
MFM, PRHE Sara Thompson 476-4428

SFGH Division

SFGH Division Cecilia Zhao 206-5671
Bixby CenterMary de la Roca
John Rosin
Michele Benjamin

The Department makes every effort to provide principal investigators with the tools to submit proposals and to provide information for investigators to manage their awards. Additional Pre-and Post-Award information can also be obtained from:

Research Administration (Department-based) Eric W. Ormsby 476-2639
SFGH Division Jane Meier 206-3639
Bixby Center of SFGH Division Sarah Glass 502-4097

Clarification on New NIH Salary Cap
Additional guidance has been received from the National Institutes of Health (NIH) regarding the NIH Salary Cap Notice. The following matrix explains the implementation of the changes from Executive Level 1 to Executive Level 2.

View matrix here.

NIH has also provided rebudgeting examples and additional NIH guidance.

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